Pebble Beach Scholars Program Coordinator (HYBRID)

The University Corporation at Monterey Bay (“Corporation”): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees. 

The University: California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

POSITION SUMMARY

Under the direction of the Executive Director of the Sustainable Hospitality & Tourism Management (SHTM) Program, the Pebble Beach Scholars Program Coordinator within the College of Business is responsible for the program's strategic planning, development, and overall coordination. This role demands close collaboration with CSUMB faculty and staff, the Pebble Beach Company team, and various stakeholders to ensure the program's success and impact. As an integral initiative of the SHTM program, the Pebble Beach Scholars Program was created to cultivate a pipeline of talent for the hospitality and tourism industry. The Coordinator’s role is to ensure that the Pebble Beach Scholars Program and the broader SHTM program work in harmony, with each effort complementing and reinforcing the other. The Coordinator will oversee all facets of the Pebble Beach Scholars Program, including program planning, scholar recruitment, leadership training, mentor program management, scholarship award administration, scholar support, program evaluation, budget oversight, public relations, stakeholder collaboration, compliance, and program expansion. Additionally, the Coordinator will play an active role in enhancing the growth and visibility of the SHTM program by aligning the Pebble Beach Scholars initiative with SHTM’s broader goals in hospitality and tourism while identifying opportunities to expand into other areas as the program evolves. By managing these interconnected responsibilities, the Coordinator will play a crucial role in enhancing students' educational experiences and fostering industry partnerships that benefit both the Pebble Beach Scholars and the Sustainable Hospitality & Tourism Management program at CSUMB. 

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

• Support for the Sustainable Hospitality and Tourism Management (SHTM) Program:

  • Support Recruitment, Outreach, and Retention: Assist in developing and implementing strategic initiatives aimed at increasing awareness of the SHTM program, focusing on boosting enrollment and retaining students. 

  • Enhance Program Visibility: Collaborate with marketing and communications teams to design and execute targeted campaigns across social media, email newsletters, and other platforms, effectively elevating the SHTM’s profile and appeal. 

  • Build and Strengthen Industry Partnerships: Establish, maintain, and enhance partnerships with local, regional, and national hospitality and tourism organizations, expanding the SHTM program’s network and industry influence. 

  • Continual Engagement in Community and Industry Events: Actively participate in community outreach efforts and industry events to foster stakeholder engagement and support, contributing to the sustained growth and success of the SHTM program. 

  • Stakeholder Collaboration: Foster positive relationships with college staff, faculty, community leaders, and other stakeholders involved in the program. Regularly communicate program updates and progress to stakeholders. 

  • Program Expansion and Sustainability: Explore opportunities for program expansion and potential partnerships to enhance the program's impact. Contribute to fundraising efforts and grant applications to secure funding for future program cycles. 

• Pebble Beach Scholars Program:

  • Program Planning and Development: Collaborate with CSUMB faculty/staff and the Pebble Beach Company team to design and develop the program's goals, objectives, and activities. Create a comprehensive program plan for the academic year, detailing timelines, milestones, and deliverables. Identify potential challenges and develop strategies to address them effectively. 

  • Scholar Recruitment and Selection: Develop and implement a recruitment strategy to attract eligible students to apply for the program. Monitor the selection criteria for the Pebble Beach Scholars cohort by regularly reviewing and assessing their effectiveness. This includes obtaining feedback from stakeholders, making necessary adjustments, and tracking selected students' performance to ensure the selection process's ongoing success. Coordinate with college admissions and student services to streamline the application and selection process. 

  • Leadership Training Management: Organize the leadership training program for Pebble Beach Scholars, ensuring the content aligns with program objectives. Arrange guest speakers and trainers to conduct sessions on professionalism and customer service. Manage logistics for the training, including venue booking, materials preparation, and catering. 

  • Mentor Program Oversight: Recruit and engage community leaders to serve as Pebble Beach Scholar Mentors for the selected Scholars. Facilitate mentor workshops and sessions to support mentor-mentee relationships. Monitor the progress of mentorship pairings and address any issues or concerns. 

  • Scholarship Award Administration: Coordinate the disbursement of scholarship awards to Pebble Beach Scholars upon completion of Leadership Training and mentor workshops. Maintain accurate records of scholarship recipients and ensure compliance with funding requirements. 

  • Scholar Support and Guidance: Provide ongoing support and guidance to Pebble Beach Scholars throughout the academic year. Address any challenges or concerns the Scholars raise and offer appropriate assistance or referrals. 

  • Program Evaluation and Reporting: Establish and monitor evaluation metrics and methods to assess the program's impact on college completion rates and leadership development. Collect and analyze data on Rev. J1045-PBCOORD 09/19/2024 program outcomes and prepare reports for stakeholders and funders. Use evaluation findings to identify areas for improvement and make necessary adjustments to the program. 

  • Budget Management: Work with program administrators and financial officers to develop and manage the program budget. Ensure expenses are within budgetary constraints and appropriately allocate funds for program activities. 

  • Public Relations and Outreach: Promote the Pebble Beach Scholars program internally and externally to increase awareness and participation. Collaborate with marketing and communications teams to develop promotional materials and outreach strategies. Develop content for social platforms and the Pebble Beach Scholars program website. 

  • Compliance and Record Keeping: Ensure compliance with all relevant college policies, regulations, and external requirements. maintain accurate and up-to-date records of program activities, participants, and outcomes.

OTHER FUNCTIONS

1. Performs other duties as assigned.

WORK LOCATION

• Hybrid Position

  • 60% minimum in-office/on-site following the initial training period. Position location may change based on CSU expectations and department needs.

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